Categorize your tasks appropriately.

Organizing your tasks into different lists will help you keep track of what you need to do, when you need to do it by, whose help you need and what resources you have. This will help you be more efficient and productive.


  1. Create a list titled “Project Support Materials.”
    This list will consist of any resources that support your project and will remind you of what you need to do to complete said project. For example, emails could be a good form of project support materials.
  2. Create a list titled “Calendar Actions.”
    This list will consist of everything that you absolutely need to get done or know about on that day.
  3. Create a list titled “Next Actions.”
    This list will consist of calls, computer work, errands, office work, home work, anywhere work, agendas, and things you have to read or review.
  4. Create a list titled “Waiting-For Items.”
    This list will consist of all the things that you’re waiting for others to do.
  5. Create a list titled “Someday/Maybe.”
    This list will consist of the things that you don’t want to deal with right now, but you do want to take a look at sometime in the future.


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